Board Meeting Minutes

June 5, 2011

Attendance: Jenna Close, Darren Edwards, Heather Fuqua, Justin Galloway, David Hartig, Jon Held, Angela Hess, Abby McGuire, William Morton, Ramón Purcell, and Joel Zwink.
Location: Mr. Peabody’s, Encinitas

• Meeting called to order at: 6:10pm
• Next board meeting July 17^th, 6pm, maybe a barbeque. (Darren)
• Sponsorship. Still no new sponsors. Darren and Ramon need to talk in a few days about this. (Darren)
• Education. Nothing to do till the fall semester. Everything is lined up. (Ramon)
• Communication. Epson projector. William is still waiting. William is on top of advertising. The entire board need to post something on their FB and twitter accounts in the next two weeks about the upcoming meetings. We really need to have the promos ready by the meeting prior to hand out at the meeting. (William)
• Postcards. We discussed about whether or not it was worth it to do the postcards. Darren will contact David. Jenna will lead the project.
• Membership. Comment cards are printed and ready. When attendees check in they will be given a comment card. For the raffle they will have to turn in the comment card. We have 5 new members. (Angela)
• Magazine Photographers to profile: the student winner and William. Then next issue Joel. Behind the scenes with Nick Naca. William will create a FB gallery for behind the scenes that all ASMP SD can post to. We need an email blast to announce it.
• Treasurer. Our last event was in the red. New bank accounts are almost all switched over. We just need to sign to close the old one. We should try to scale back board expenses. We should try to keep speaker fees to $500.
• Board retreat—on hold.
• Photo Contest. We got quite a few entries this month. Next month’s theme is Your Environment. Must be taken within 300 feet of where you live. There was a lot of talk about doing an art show social. Maybe charging a small fee to enter and then printing the images and hanging them. We could possibly see if Georges would print for us at a discount since they are our sponsor.
• SD County Fair—We’ve pledged two awards. Darren will contact Georgette about picking the winners.
• Socials: are important to build community in the chapter. Maybe a baseball game.
• New Business: Video person is Angela. We should try to get clips at events to put on our FB and youtube pages. T Shirts. Would be really cool. We don’t know the exact expense. William and Angela are supposed to research it.
• Programs (Jon)
  • June 9th Steve Whitaker. Riverdale Studios.
  • June 16^th Ramon.
  • July 28th-- Todd Joyce pricing.
  • August—Underwater event? Mike Torrey with MOPA.
  • September 15th—Production of a Job. Chris Lapp.
  • October—Colleen Wainwright
  • November 9th—Post Production with Eddie Tapp.
  • December—Industry Christmas Party.
  • February hands on boot camp.
  • Chase Jarvis—Jesse will work with APA to see if we can get him to San Diego.

Meeting adjourned at 7:33pm.

April 11, 2011

Attendance: Beau Blackburn, Jenna Close, Jesse Dhein, Darren Edwards, Heather Fuqua, Justin Galloway, David Hartig, Jon Held, Angela Hess, Abby McGuire, William Morton, Ramón Purcell, and Joel Zwink.
Location: The Lincoln Room

• Meeting called to order at: 4:15pm
• Opening remarks (Darren)
• Next board meeting May 1st. (Darren)
• Sponsorship. Tony Corbell-Nik. Free admission to future ASMP events. (Darren)
• Projector. Epson projector. William is looking into it.
• Education. Continuing to Grossmont. (Ramon)
• Communication. Access to all sites with Holly. All communication via William Facebook.
• Postcards are continuing. Still deciding who we will send them to.
• Membership. Angela Hess is now the membership chair. Justin is taking over as Treasurer since Beau is leaving. We have 6 new members (4 students, 1 emerging, 1 associate). 46 members were dropped on 4/11/11.
• Newsletter and magazine are going well.
• Treasurer. We have about 1000 in the bank.
• Board retreat—camping this summer.
• SD County Fair—We’ve pledged two awards. Darren will contact Georgette about picking the winners.
• Programs (Jon)
  • April 19th Art Strieber is booked.
  • May 18th Anatomy of a job.* If they register for all of them they will get a discount. Define Your Vision with Amanda and AA.
  • June 9th Steve Whitaker
  • July-- Todd Joyce pricing.
  • August—Underwater event? Mike Torrey with MOPA.
  • September—Production of a Job.
  • October—Portfolio Review.
  • November—Post Production with Eddie Tapp.
  • December—Industry Christmas Party.
  • January—Inspirational—Coleen Wainwright? Jan Kinghorn?
  • Chase Jarvis—Jesse will work with APA to see if we can get him to San Diego.

Meeting adjourned at 5:30pm.

March 6, 2011

Attendance: Justin Galloway, Kevin Lock, David Hartig, Shawn Henry, Ramón Purcell, Darren Edwards, Joel Zwink, Jenna Close, Jon Held, Heather Fuqua, Abby McGuire, William Morton, and Jesse Dhein.
Location: Mona Lisa, 2061 India Street

• Meeting called to order at: 7pm
• Opening remarks (Darren)
  • Board meetings will now be scheduled the first Sunday of every month. Venues to be announced. (Darren)
  • Name tags at meetings we should use colors to designate board members, general members, students and guests. (Darren)
• Sponsorship (Darren)
  • Darren suggested that we find out what projector we want and then approach that manufacturer to give it to us and become one of our sponsors. William will research projectors.
  • New sponsors to approach: Delkin, Nik software. Ramon and Darren will approach Nik.
  • Sound equipment that we need was also discussed.
• Education (Ramon)
  • We would like to have Jay join the board in a new position called Student Liason where he would be in charge of networking with all the schools.
  • Ramon has a 30 minute presentation that he’s taking to the schools to recruit new members and help networking with the schools.
  • Joel suggested having a meeting at City College.
• Communication (Darren)
  • We need to run all communication through William so that everything is more streamlined. We need to get William as an administrator on the Facebook page.
  • We would like all members to post on the Facebook page what they are shooting and to generate more conversation on our page.
• FAP (Darren)
  We discussed whether or not postcards are worth the cost. We won’t know the impact until we try it and even then the success of the campaign will be difficult to quantify because the success of FAP will be more work for individuals. But the cost is minimal about $300 for 350 postcards and postage. The decision was yes to move forward with printing the postcards. David will get the list of local agencies from AdBase. David will get the cards printed.
• Secretary, Heather is now the secretary.
• Membership (Justin)
  • We don’t know if we have any new members from the Lighting Bootcamp due to the delay in the processing. But we do have 1 new member since last week and one new general member (Jesse Dhein). We have 60 members about to drop (this happens every year when people forget to pay their dues. The board is going to do a phone tree. Justin is going to email out calling assignments. The board has until next Friday to complete the calls.
  • Darren wants to do a survey. Abby will create it.
  • Survey to existing members. We discussed how to go about this. We could do it online, but it is difficult to get people to complete the surveys. We could do a button in the newsletter. We could offer free drinks for people that complete them.
• Newsletter and magazine (Abby)
  • Ideas for the next issue: behind the scenes with a photographer, maybe a short video as well. New in Town, New General Member. Photo contest.
  • Encourage Facebook activity.
• Treasurer. We have about 2000 in the bank. The bank will change within 6 weeks.
• Board retreat—sailing we should do it in the next two months. Board members should pay for it.
• Programs (Jon)
  • March 23 next meeting. We need to get RSVPs, need write up for the website, need to email people who have come to our last few meetings. Ramon is following up with the venue about showing their work. Survey to new members, they will need to fill it out to get a drink.
  • April 19th Art Strieber is booked.
  • May Anatomy of a job.
  • June Portfolio Review
  • Chase Jarvis—Jesse will work with APA to see if we can get him to San Diego.
• New business
  • Ramon wants to do baseball night socials.
  • Jesse motions to change so that General Members can be listed on the assistants list. Jon motioned to table it till next meeting. Darren seconded it.

Meeting adjourned at 8pm.